Creative Marketing Project Coordinator

About the role

CapsLock is a global IT marketing company that builds scalable customer acquisition solutions for B2C clients, combining digital marketing, design, AI-driven analytics and sales consulting. Its creative team produces hundreds of video ads, images and ad copy variations each month, and the Creative Marketing Project Coordinator keeps the fast-moving pipeline running smoothly. You will work with a team of 15-25 creative strategists, video editors, designers and media buyers, turning ideas and requests into clear tasks, keeping everyone aligned on deadlines and reviewing final work before it goes live.

Key responsibilities

• Turn monthly creative requests (videos, images and ad copy) into structured tasks in ClickUp, adding briefs, guidelines and references and assigning them to the right team member
• Agree on deadlines, track every task from request to launch, and keep an accurate record of creative tests and their status
• Communicate daily with the creative team, follow up proactively, flag delays and bottlenecks early and release approved assets to media buyers
• Review final images, videos and ad copy against briefs, client guidelines and technical specs, catching typos, formatting errors and visual glitches, including AI-generated artifacts
• Maintain logs of what is live, in testing or learned, and prepare status updates and reports using automated data and AI tools
• Use AI tools and automations to streamline repetitive work and help scale the pipeline to 100-350 tasks per month
• Take part in brainstorming sessions and turn raw concepts into actionable tasks

Required profile

• 2+ years of experience in operations, project coordination or process management
• Proven ability to manage a high volume of tasks with strict deadlines and accurate tracking
• Experience in a marketing agency, creative production or e-commerce environment is a plus
• Upper-intermediate English (B2) or higher

Required skills

• Project management tools such as ClickUp, monday.com, Asana or Trello
• Practical experience using AI tools (ChatGPT, Claude or similar)
• Sharp eye for detail when reviewing images, videos and ad copy

What we offer

• Fully remote work
• Paid vacations and unlimited sick days
• Ongoing learning through a free books program, workshops and conferences
• Home office equipment and furniture covered by the company
• Medical insurance coverage and a flexible fitness program allowance