Office Manager

About the role

Sunrise Robotics, a robotics company focused on intelligent automation in manufacturing, is hiring an Office Manager to run its Ljubljana offices and support its people operations. The team works across two office floors and a lab, and the role combines facilities management, vendor and spend management, event organisation and about 20% people operations, from onboarding to everyday questions.

Key responsibilities

• Keep the offices running: act as first contact for the landlord, handle access, keys, alarms, repairs, cleaning and security and fire safety
• Receive and route deliveries, prepare outbound shipments with labels, packing lists and customs documents, and coordinate deliveries to the lab
• Manage vendors and spend: own relationships with cleaners, maintenance and other service providers, research suppliers, collect quotes, order within the office budget and keep receipts and documents in order
• Make the workplace great: kitchen and consumables, furniture and equipment, visitors and reception, relations with neighbours and the everyday standard of the space
• Plan and run company onsite weeks for around 50 people, team events and gifts, and travel and accommodation for the team
• Support people: onboarding and new-hire support, employee questions, the HR system, health and safety, and student and contractor administration
• Build playbooks: turn recurring work into simple processes, templates and automations

Required profile

• At least two years in office management, facilities, executive support or operations coordination, ideally in a fast-paced, fast-growing company
• Fluent English, spoken and written; Slovenian is a plus
• Attention to detail, ownership and composure under pressure
• Full-time availability on-site in Ljubljana

Required skills

• Confidence with Google Workspace, Slack and Notion
• Hands-on use of AI tools to save time on routine work
• Nice to have: experience with shipping documentation and customs, HR administration or onboarding, event planning at scale, and a hospitality or customer service background