Commercial Business Assistant (Part-Time, 50%)

About the role

Baxter is hiring a Commercial Business Assistant (50% FTE) in Ljubljana, working on a hybrid model. The role supports Baxter's business operations in Slovenia and Croatia by coordinating administrative, financial, commercial and office-related activities, working closely with internal teams, distributors and external service providers.

Key responsibilities

• Provide administrative support to Commercial, Sales, Quality, Regulatory and other business functions.
• Coordinate local meetings, events, trainings and customer engagements.
• Support sponsorship and grant activities in line with company policies.
• Assist with invoice processing, financial documentation, credit/debit note administration and coordination with external accounting providers.
• Maintain office equipment, records and general office administration.
• Support preparation and administration of contracts, agreements and other business documentation.
• Maintain employee absence records and support payroll administration processes.
• Prepare reports, presentations and other documentation as required.
• Collaborate with distributors and key external stakeholders in Slovenia and Croatia.
• Ensure timely reporting of adverse events, product complaints and safety information in line with Baxter procedures.

Required profile

• Previous experience in administration, office coordination, commercial support, finance administration or a similar role.
• Fluent Slovenian and English; Croatian is an advantage.
• Experience in healthcare, pharmaceutical or medical device industries is preferred but not required.

Required skills

• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint and Outlook.
• Strong organization, attention to detail and ability to manage multiple priorities and meet deadlines.
• Good communication and stakeholder management skills.

What we offer

• Minimum annual salary of EUR 15,200 for a 50% FTE position (based on EUR 30,400 for 100% FTE).
• Possible eligibility for competitive benefits, discretionary bonuses and/or long-term incentives.