Administrative & Operations Coordinator

About the role

As the Administrative & Operations Coordinator you will be the operational backbone of Aleph’s IT team, ensuring that all administrative processes run smoothly in a fast‑paced, international environment. You will work closely with IT leadership to manage budgets, procurement, project tracking and internal communications.

Key responsibilities

• Create, manage and follow up on purchase orders for hardware, software licences and services.
• Track invoices, liaise with vendors and Finance to keep approvals and deliveries on schedule.
• Maintain an up‑to‑date register of contracts, renewals and vendor agreements.
• Record IT spend, support cost allocation and prepare monthly/quarterly spend summaries.
• Support the annual IT budgeting cycle by consolidating inputs from sub‑teams.
• Maintain a live register of IT projects, flag delays and organise meetings (scheduling, agendas, minutes, action‑item follow‑up).
• Prepare reports and presentations for IT leadership and act as the department’s coordination point.
• Manage the IT admin inbox, keep org charts and shared documentation current, and support onboarding logistics and workshop planning.
• Document reliable processes and identify opportunities for simplification or automation.

Required profile

• Organised, proactive generalist with proven experience in administrative coordination.
• Comfortable handling multiple priorities in a dynamic, international setting.
• Strong attention to detail and ability to turn chaos into order.
• Willingness to commit to a fixed‑term mandate of at least six months.

Required skills

What we offer

• Opportunity to work with leading digital advertising platforms (TikTok, Amazon, Google, etc.).
• Exposure to a fast‑growing, innovative global team.
• Professional development in a high‑impact operational role.