Administrative Assistant – Intellectual Property

About the role

We are looking for an Administrative Assistant to support our intellectual property team in Ljubljana. You will handle patent and trademark procedures, interact with national and European IP offices, and provide day‑to‑day administrative assistance to our patent attorneys.

Key responsibilities

• Handle validation procedures for European patents in Slovenia.
• Prepare and file requests for recordal of changes in IP registers (assignments, name or address changes, licences, etc.).
• Monitor deadlines and ensure timely completion of all IP procedures.
• Maintain IP rights data and prepare information for renewal fee payments.
• Communicate with the Slovenian Intellectual Property Office, EPO, EUIPO, clients and foreign associates.
• Keep records, databases and case files up to date.
• Provide general administrative support to patent attorneys and legal professionals.

Required profile

• At least a higher education diploma (college or professional bachelor’s degree).
• Good command of English, both written and spoken.
• Strong attention to detail and a responsible approach to deadlines.
• Excellent organisational skills and ability to manage multiple matters simultaneously.
• Independence, reliability and good communication skills.

What we offer

• Work in a small, professional team in direct cooperation with patent attorneys.
• A varied range of matters across technical fields such as pharmaceuticals, engineering and electronics.
• Structured onboarding and professional training in intellectual property.
• Opportunity to acquire specialised knowledge in a niche and highly sought‑after field.