Executive Assistant & Operations Coordinator (Italian/Slovenian Bilingual)

About the role

We are looking for a proactive Executive Assistant to the CEO who will also coordinate daily operations at our Ljubljana office. The role combines high‑visibility executive support with hands‑on operational tasks in a fast‑growing AI Beauty Tech startup.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and prioritize daily tasks.
• Serve as the primary liaison for Slovenian administrative, legal, and accounting matters.
• Organise travel logistics, book flights and accommodation, and accompany the CEO on business trips when needed.
• Maintain the CEO’s professional social media presence on LinkedIn and Instagram, creating editorial calendars and drafting posts.
• Support the commercial team with sales documentation, act as a Sales Assistant, and attend client meetings.
• Record meeting minutes, track action items, and ensure follow‑up across internal and client meetings.
• Oversee office operations, manage vendors, supplies, and administrative paperwork.

Required profile

• Highly organized, proactive and able to work in a fast‑paced environment.
• Native‑level proficiency in both Italian and Slovenian; fluent English.
• Strong communication skills and ability to bridge executive leadership with local stakeholders.
• Willingness to travel domestically and internationally.

Required skills

• Social media management (LinkedIn, Instagram) and content planning.
• Travel coordination and logistics.
• Office administration and vendor management.