Bio Leadership Team Assistant

About the role

The Bio Leadership Team Assistant provides comprehensive administrative support to members of the Leadership team, ensuring smooth coordination of meetings, travel, and day‑to‑day operations in a fast‑changing, hybrid environment.

Key responsibilities

• Manage calendars, arrange travel bookings, visa applications and expense reimbursements.
• Organise team meetings (face‑to‑face, hybrid, virtual, off‑site) and support large‑scale events such as BELT meetings and site visits.
• Provide general admin support including IT issues, facility requests, system access, office supplies and follow‑up on tickets related to SAP, invoicing, P&O, IT and procurement.
• Raise purchase orders, track invoices and maintain distribution lists and organisational charts.
• Act as the primary point of contact for urgent assistance to Leadership team members and cover vacations for other assistants.

Required profile

• University degree in Business Administration or a related field.
• At least 1 year of experience in administrative, executive or team assistance roles.
• Strong command of English; additional languages such as German are a plus.
• Experience working in virtual, hybrid and cross‑cultural settings.

Required skills

• Microsoft Office 365 (especially MS Teams and Outlook).
• SharePoint.
• Basic knowledge of SAP.

What we offer

• Permanent contract with a 6‑month probation period, 40 hours per week.
• Annual gross salary €32 000 – €48 000, plus performance bonus, vacation and Christmas allowances.
• Additional benefits such as share ownership, supplementary pension contributions, shift‑work allowances and comprehensive insurance.
• Hybrid work model providing flexibility and remote‑work possibilities.