Administrative Coordinator, IT

About the role

As the operational backbone of Aleph's IT department, you will ensure that all administrative processes run smoothly in a fast‑paced, international environment. Working closely with IT leadership, you will manage procurement, budgeting, project tracking and internal communications, turning chaos into order.

Key responsibilities

• Create and manage purchase orders for hardware, software licences and services; track invoices and coordinate with vendors and Finance.
• Maintain an up‑to‑date register of contracts, renewals and vendor agreements; support vendor onboarding with Legal and Finance.
• Record IT spend, assist Finance with cost allocation, and prepare monthly/quarterly spend summaries for leadership.
• Support the annual IT budgeting cycle by consolidating inputs from sub‑teams.
• Maintain a live register of IT projects, flag delays, organise meetings, draft agendas, minutes and follow‑up actions.
• Prepare reports and presentations for IT leadership and act as the department’s coordination point.
• Manage the IT admin inbox, keep org charts and shared documentation current, and support onboarding logistics, workshops and training.
• Document reliable processes and identify opportunities for simplification or automation.

Required profile

• Highly organised and proactive generalist with proven administrative experience.
• Comfortable working in a dynamic, global environment and handling multiple priorities.
• Willing to commit to a fixed‑term contract of at least six months.
• Excellent communication skills and attention to detail.

Required skills

What we offer

• Opportunity to work with leading digital advertising platforms across 130+ markets.
• Collaborative, fast‑growing team where your work has direct impact.
• Professional development in a global, innovative environment.