Administrative Assistant – Intellectual Property

About the role

We are looking for an Administrative Assistant to support our Intellectual Property team in Ljubljana. The role involves handling patent and trademark procedures, maintaining records, and ensuring timely compliance with statutory deadlines.

Key responsibilities

• Handle validation procedures for European patents in Slovenia.
• Prepare and file requests for changes in IP registers (assignments, name or address changes, licences, etc.).
• Monitor deadlines and ensure timely completion of renewal fee payments.
• Communicate with the Slovenian Intellectual Property Office, EPO, EUIPO, clients and foreign associates.
• Maintain up‑to‑date records, databases and case files.
• Provide general administrative support to patent attorneys and legal professionals.

Required profile

• Higher education diploma (college or professional bachelor’s degree).
• Strong command of English, both written and spoken.
• Excellent attention to detail and a responsible approach to deadlines.
• Organisational skills with the ability to manage multiple matters simultaneously.
• Independence, reliability and good communication abilities.

Required skills

• Proficiency with MS Office.
• English language proficiency (written and spoken).

What we offer

• Work in an established international firm with a relaxed atmosphere.
• Independence in your work and responsibility for your own area.
• Collaboration with international clients and partners.
• Dedicated parking space and structured onboarding.
• Professional training in intellectual property and career development opportunities.