Operations & Office Specialist

About the role

Mediately is looking for an Operations & Office Specialist to be the operational backbone of its fast‑moving team. You will keep daily administrative processes running smoothly while ensuring the Ljubljana office remains a welcoming, safe, and productive environment for the staff.

Key responsibilities

• Issue invoices and credit notes, process bill payments, recover debts, calculate sales commissions and verify deal margins.
• Collaborate with the external accountant and support basic financial administration.
• Oversee operational spend, track software subscriptions and manage vendor relationships to optimise costs.
• Maintain the office space – ordering supplies, organising work‑place safety compliance and employee health checks.
• Coordinate occasional events, travel arrangements and team‑building activities.

Required profile

• Passion for the intersection of medicine and technology.
• Open, empathetic communicator with a high‑service mindset.
• Detail‑oriented, structured problem‑solver.
• Fluent in English and Slovenian.
• Practical experience with basic accounting and invoicing tasks.

Required skills

• Basic accounting
• Invoicing

What we offer

• Opportunity to contribute to a leading healthcare technology company.
• Flexible hybrid work model – combine office and remote work.
• Clear development path in business operations with mentorship.
• Indefinite employment contract with a 6‑month probation period.