Office Manager / Administrator

About the role

MeetMinded is a fast‑growing consumer‑app startup looking for an Office Manager / Administrator to keep daily operations running smoothly. You will support the founders and the international team, handling HR, office logistics and team events from our Ljubljana headquarters.

Key responsibilities

• Prepare and manage employee contracts, onboarding documentation and access to company tools.
• Maintain office organization, equipment, supplies and coordinate purchases and maintenance.
• Track working hours, communicate with accounting, and manage invoices.
• Plan and execute team buildings, off‑sites and other company events.
• Identify operational gaps and take ownership of implementing solutions.

Required profile

• At least 1 year of experience in administration, office management, HR or operations.
• Excellent organizational skills with strong attention to detail.
• Proactive, independent and reliable work approach.
• Ability to manage multiple tasks and priorities.
• Strong communication skills in English, both written and spoken.
• Willingness to work onsite in Ljubljana city centre.

Required skills

• Google Workspace
• Slack
• Notion
• Spreadsheets (e.g., Excel or Google Sheets)

What we offer

• Real ownership and impact on company operations.
• Direct collaboration with founders and a small, ambitious team.
• Room to grow with a varied role and freedom to improve processes.
• Competitive compensation plus a virtually unlimited education budget.
• An international, fast‑paced working environment.